Managing third parties

Adding a third party

Iziago enables you to add third parties either by entering their information in the pages or by importing their information from a text file with separator. This section explains how to add a third party entering its information in the pages. If you wish to add third parties using a text file with separator, refer to the Import third parties from a text file with separator procedure.

Adding a third-party consists of:

  1. Entering the information of the third party
  2. Creating the third party’s accounts

Entering the information of the third party

Prerequisite: Refer to Rights. Learn how to set user rights.

  1. Select Third-party database > Application > Third parties.
  2. Click on + Add new third party. The Add new third party screen is displayed.
  3. In the Group drop-down list, select the group in which the third party must be added. Assigning a third party to a group will enable you to find it easily later on, in the Payment module for example. You can assign a third-party to a group only if you have the right to use this group; groups that you have not the right to use are not displayed.
  4. In the Country drop-down list, select the country in which the person resides or the company's country. New fields are displayed:
    • Type: Indicate whether the third party is a company or a person.
    • Third-party name: Enter the name of the third party.
    • Internal identifier:  Enter an internal identifier for this third party. This enables you to import transfer and direct debit files containing only the internal identifier of this third party and the amount of the order. Iziago will automatically retrieve the third party information (name, account number, etc.) from your database.
      Note: This internal identifier must be unique for each third party.
    • Email: It enables you to send a transaction notice when you are sending them a transfer.
  5. You can complete the additional fields. Click on the buttons at the right hand corner of a section to expand or collapse it.
  6. In the Third-party account section, enter the information related to the third-party's account. You must at least enter the account number and the bank country.
  7. Click on Save. The created third-party is displayed in a table in the Third parties screen. If you wish, you can add another third-party by clicking again on + Add new third party.

Adding a new bank account to a third-party

Prerequisite: Refer to Rights. Learn how to set user rights.

  1. Display the third-party for whom you wish to create a new account. To do so, select the Third-party Database > Application > Third parties menu. In the Search section, enter the desired search fields, then click on Display. The third parties corresponding to your search are displayed in a table.
  2. Click on the desired third-party. The Edit third party screen is displayed.
  3. In the Third-party accounts section, click on + Add new account. The Add new account screen is displayed.
  4. Enter the information related to the third-party's account. You must at least enter the account number and the bank country.
  5. Click on Save. The new account is added to the accounts table in the Third-party accounts section.

Displaying existing third parties and their accounts

Prerequisite: Refer to Rights. Learn how to set user rights.

The Third parties screen is made of a search panel at the top of the screen, and a result table. This table is displayed only if there exists at least one third party which corresponds to the search criteria; otherwise, the message “No matching result” is displayed.

  1. Select Third-party database > Application > Third parties.
  2. To display a third party, search by entering the appropriate fields in the search panel, then click on Display. A results table is displayed.
  3. To quickly find a third-party in the table, you can filter the table by changing the sorting order of a table column. To do so, click on the column header.
  4. If you wish, you can export the results table :
    • To export this table in a PDF format, click on . Your browser offers you to open the file or to save it. Make your choice then click on OK.
    • To export this result table in a XLS format, click on . Your browser offers you to open the file or to save it. Make your choice then click on OK.
  5. To display all the information of a third party (general information, contact information, accounts, etc.), click on the desired third party in the table. The third-party datasheet is displayed. The third party’s accounts (if there are some) are displayed in a table at the bottom of the screen. To display an account datasheet, click on the account line in the table.

Editing a third party

Modifying a third-party consists of:

  1. Editing the third party information
  2. Editing the third party’s accounts
  3. Assign new group(s) to some third parties

Editing the information of a particular third party

Prerequisite: Refer to Rights. Learn how to set user rights.

  1. Select Third-party database > Application > Third parties.
  2. Display the third party. To do so, search by entering the appropriate fields in the search panel, then click on Display. A results table is displayed.
  3. Click on the desired third-party.
  4. In the Edit third party screen, enter or edit the required information.
    Tip: If the desired third-party group is not created yet and you have the appropriate rights, you may create it.
    Reminders:
    • Click on the buttons at the right hand corner of a section to expand or collapse it.
    • You can assign a third party to a group only if you have the right to use this group; groups that you have not the right to use are not displayed.
  5. Click on Save.

Editing a third party’s account

  1. Follow one of the following procedures to display the desired third-party datasheet:
  2. The third party’s accounts are displayed in a table at the bottom of the screen. Click on the line of the desired account, it is displayed in the Edit account screen.
  3. Enter or edit the required information.
    Reminder: Click on the buttons at the right hand corner of a section to expand or collapse it.
  4. Click on Save.

Assigning new group(s) to some third parties

This procedure enables you to select some third parties and replace their groups by new ones.

  1. Select Third-party database > Application > Third parties.
  2. Display the third parties. To do so, search by entering the appropriate fields in the search panel, then click on Display. A results table is displayed.
  3. In the result table, select the third parties whose group must be changed.
    Tip: To select all the third parties of the table, select the checkbox in the table header.
  4. Click on above the table.
  5. In the Choose new group window, select the group to which the selected third parties must now belong. Then click on Save to apply the modifications and close the window.
    Reminder: You can assign a third party to a group only if you have the right to use this group; groups that you have not the right to use are not displayed.

Deleting a third party

This section explains how to:

  • Delete third party(ies) and their accounts.
  • Delete a third party’s account.

Deleting a third party(ies) and their accounts

Prerequisite:

  • Refer to Rights. Learn how to set user rights.
  • You can delete a third-party only if they are not used in a remittance whose status is “Edition”. To delete the third-party, you must first remove the third-party from the remittance or send the remittance.
  1. Select Third-party database > Application > Third parties.
  2. Display the third parties. To do so, search by entering the appropriate fields in the search panel, then click on Display. A results table is displayed.
  3. In the result table, select the third party(ies) to be deleted.
  4. Perform one of the following actions: 
    • Click on  above the table.
    • Click on the line of the third-party in the table. The third-party is displayed in the Edit third party screen.
  5. In the Confirm deletion window, click on Delete.

Deleting a third party’s account

Prerequisite:

  • Refer to Rights. Learn how to set user rights.
  • You can delete a third-party and their accounts only if they are not used in a remittance whose status is “Edition”. To delete the third-party and their accounts, you must first remove the third-party from the remittance or send the remittance.
  1. Follow one of the following procedures to display the desired third-party datasheet: 
    • Add a third-party
    • Display existing third-parties
  2. The third party’s accounts are displayed in a table at the bottom of the screen. Perform one of the following actions: 
    • Click on on the account line in the table.
    • Click on the account line in the table to display the account datasheet, then click on Delete.
  3. In the confirmation window, click on Delete.